Whose terms are up and who’s being considered for appointment (Teri Lupo for VLDA again), who bid and how much (including showers and roofing for the jail), and some detail about two tax rates: these are all big improvements to the agenda! I do wonder where the agenda item for the Water Trail resolution is.
However, there’s room for improvement. Even though you get this same extended agenda when you select “packet” for download, it is not the complete board packet. For example, each agenda item has a one or more page agenda item form, and each proposed agreement or contract typically is include in the paper packets the Commissioners get. There are no rezoning cases on this agenda, but when there are, those always contain several maps in the board packet, and often other information. There’s an HTML version of the agenda, in addition to PDF: that’s another big improvement! The HTML code includes this at the end of each item:
<div class="documents"> </div>
So it looks like the website software the county is using is prepared to include such documents. Maybe the county will actually include them soon.
LOWNDES COUNTY BOARD OF COMMISSIONERS
WORK SESSION, MONDAY, 8:30 a.m.
REGULAR SESSION, TUESDAY, 5:30 p.m.
327 N. Ashley Street – 2nd Floor
- Call to Order
- Pledge of Allegiance to the Flag
- Minutes for Approval
- Valdosta-Lowndes Development Authority
The appointment for Terri Lupo expired January 1, 2015. She was filling the unexpired term of G. Norman Bennett and would like to be considered for reappointment to the Valdosta-Lowndes Development Authority for a 5 year term.
- For Consideration
- Hotel-Motel Tax Rate
The County currently levies a hotel-motel tax as authorized by Georgia statute on accommodations in the unincorporated area at the rate of 5 percent. 3 percent of the amount levied is currently used to fund the County’s one-half of the Airport Authority budget. The additional 2 percent of the amount levied is used for the promotion of tourism, conventions, and trade shows by the Conference Center and Tourism Authority, as authorized by Georgia statute.
Last year, Valdosta increased the rate of the tax levied within Valdosta from 5 percent to 7 percent, as authorized by statute, which increase in the tax rate was and is used to increase Valdosta’s funding of the Conference Center and Tourism Authority.
The Conference Center and Tourism Authority has now asked the County to increase the rate of the County’s tax on accommodations in the unincorporated area from 5 to 7 percent, for the purpose of increasing the County’s funding of the Conference Center and Tourism Authority.
To increase the rate of the County tax, the Board must first adopt a Resolution specifying the subsequent rate, identifying the projects or tourism development purposes of the tax, and specifying the allocation of the proceeds.
Subsequent to this Resolution, the General Assembly may pass a local Act authorizing the County to increase the rate of the tax, which Act must include provisions specified by statute which limit the use of the increase to (a) promoting tourism, conventions, and trade shows and (b) tourism product development.
Attached is a proposed Resolution of the Board of Commissioners. Also attached is a proposed local Act of the General Assembly.
Assuming the Board adopts the attached Resolution and the General Assembly passes a local Act authorizing the increase, the Board of Commissioners will then be authorized to amend its Ordinance levying the tax to increase the rate of the tax from 5 percent to 7 percent, effective the beginning of the County’s next fiscal year, which is July 1, subject to the requirements of the local Act authorizing the increase and also subject to the additional requirements of generally applicable statutes governing the levy of the tax and the increase in the rate of the tax.
- Special Assessment Rate for 2015
The Lowndes County Board of Commissioners is required to set the interest rate for Special Assessments at the beginning of each calendar year. This rate is for all paving and utility assessments that are not paid off during the initial 90-day phase. Unpaid assessments revert to an installment agreement which is to be paid over a period of up to ten years. The rate is based on the current prime rate plus two (2) percent. The prime rate is the interest rate charged by banks when they lend money to other banks, or to their “prime” customers. Most American banks and credit unions use this index as a foundation for their loan products. The current prime rate is 3.25%; therefore, the rate for special assessments should be set at 5.25% for 2015. The prime rate has been 3.25% since December 16, 2008.
- Section 125 Amendment and Adopting Resolution
The Section 125 Cafeteria Plan is a premium only plan (POP) that provides for a pre-tax deduction for qualified health plans for our employees. At the November 11, 2014 Commission Meeting the Board adopted the Section 125 Plan Document for the 2015 calendar year in order to comply with IRS regulations.
The IRS has subsequently issued Notice 2014-55 that permits election notices that were not previously permitted by our plan. The amendment states that employees may now revoke elections for employer sponsored health coverage during “Special Enrollment Periods” of a Marketplace Qualified Health Plan (QHP) as outlined by the Affordable Care Act (ACA). The amendment further states that employees who have a reduction of work hours (to less than 30 hours per week) may revoke their election from employer sponsored health coverage whether they are still eligible or ineligible to participate in the benefit.
We are seeking adoption of the Section 125 Premium only Plan Amendment and Resolution in keeping with IRS Notice 2014-55 to become effective January 1, 2015.
- Sheriff’s Office Position Reclassification Request
The Lowndes County Sheriff’s Office is requesting the ability to reclassify an existing budgeted position. A position reclassification can be granted when the duties, responsibilities and/or certification requirements of a position significantly change or expand over time. When a position is occupied the changes shall be permanent and remain in place even after the incumbent leaves the position. The Sheriff’s Office is requesting the Board to approve the reclassification of the currently vacant Laundry Custodian position to a Jail Operations Officer position in keeping with the requirements of the Peace Officer Standards and Training Council of Georgia. The granting of this reclassification should include a salary budget adjustment of $3,096.64 to address the impact caused by upgrading the existing position for the remainder of the 2015 fiscal year.
- Lowndes County Jail-Refurbish Showers Pod “A”-Bids & Contract
Lowndes County solicited bids for refurbishing the showers in Housing Pod “A” at the Lowndes County Jail. A mandatory pre-bid meeting was held on November 20, 2014, at the jail. Bids were opened publicly on December 2, 2014. The following contractors submitted bids:
$168,458.00 & 150days Kellerman Construction
$132,000.00 & 45days Quillian Powell Construction
- Lowndes County Jail- A New Roof for Houseing Pod "A"- Bids & Contract
Lowndes County solicited bids for a new roof for Housing Pod “A” at the Lowndes County Jail. A mandatory pre-bid meeting was held on November 20, 2014, at the jail. Bids were opened publicly on December 2, 2014. The following contractors submitted bids:
$411,422.00 & 120days Mike Harrell Roofing
$202,498.00 & 150days Kellerman Construction
$176,500.00 & 135days Quillian Powell Construction
- FY 2013 CDBG- Lowndes County Second Harvest Renovation Project-Bids & Contract
Lowndes County solicited bids for the FY 2013 CDBG Lowndes County Second Harvest renovation project. A mandatory pre-bid meeting was held on November 18, 2014, at the Second Harvest facility. Bids were opened publicly on December 2, 2014. The apparent low bidder was over budget so with the approval of DCA the architect and owner value engineered the project with the apparent low bidder. The following contractors submitted bids:
$819,800.00 Quillian Powell Construction
$797,900.00 PDC Construction Company
$795,497.00 Kellerman Construction
$468,629.30 Kellerman Construction after value engineering
- Drainage Improvements for Moss Oak Trail
The Lowndes County Engineering Department has requested proposals for drainage improvements to Moss Oak Trail behind the Lake Park Library and park. Currently, storm water runoff from the library and park sheet flow across Moss Oak Trail and across adjacent properties causing erosion and damage to the residents. This project will include a concrete swale and parking area for the park and will capture the majority of the runoff from both the library and park. The storm water will be collected in underground storm pipes and connected to an existing drainage structure that carries water into Francis Lake. The cost of the project will be split between SPLOST VII Parks and Recreation funds and Road Improvement funds.
$80,633.00 Rountree Construction
$181,325.00 Reames and Son
No Bid Scruggs Company
- Automated External Defibrillator Bid
- Reports – County Manager
- Citizens Wishing to be Heard-Please State Your Name and Address