The RFP says
The board will entertain proposals at the regularly scheduled meeting in February. Please email proposals to the following no later than 12:00 p.m. on March 16, 2012:I asked Andrea Schruijer about those two dates just now on the telephone. She said they would look at any proposals they have received by the time of Thursday’s board meeting, but they would not vote on them then. Their March board meeting is scheduled for 20 March 2012, which is after the March 16th due date.